Before you contact me

Your company details

Please prepare your company’s full legal name, registered address, registration number, VAT or tax number, website and contact person.

I may also ask for a current company register extract or another document confirming that the person contacting me is authorised to act for the company. If someone else is handling the matter on behalf of the company, I may need a power of attorney or internal authorisation.

Ownership and compliance information

Before starting work, I may need basic information about your company’s ownership and beneficial owners. This is part of client verification and compliance checks.

In some matters, especially corporate transactions, debt recovery, high-value disputes or work involving non-EU entities, I may ask for additional documents confirming the ownership structure, source of authority and identity of the persons involved.

The Polish counterparty

Please send the full name of the Polish company or entrepreneur you are dealing with, together with any details you have: KRS number, NIP, REGON, registered address, e-mail address, website and names of the people involved.

If you do not have all of this, send what you have. I can verify Polish company details in public registers.

Documents about the matter

For the first assessment, scans or PDFs are usually enough. Please prepare the documents that explain the case, in particular:

• the contract, order, offer, general terms and conditions or framework agreement,
• invoices, delivery documents, acceptance protocols and payment confirmations,
• e-mail correspondence, letters, notices, reminders and meeting notes,
• documents received from a Polish court, authority, contractor, debtor or lawyer,
• documents confirming performance of the contract or the other party’s breach.

Please do not send originals unless I ask for them. If the documents are not in Polish or English, a short summary may be enough at the beginning. For court or official proceedings, a sworn translation may later be required.

Timeline and deadlines

Please prepare a short timeline: when the contract was signed, when the work or delivery was completed, when the invoice became due, when the problem started and when you received the last letter or decision.

Deadlines in Poland may run from the date of delivery of a court letter, administrative decision or notice. If you have received any official document, send it before the first call. In some cases, waiting even a few days may change the available options.

What you want to achieve

It helps if you tell me what outcome you are looking for. For example:

• payment of an overdue invoice,
• review or negotiation of a contract with a Polish company,
• termination of cooperation,
• defence against a claim,
• settlement negotiations,
• representation before a Polish court or authority,
• setting up, changing or closing a Polish company.

If the matter concerns money, please also send the amount in dispute and the currency. If there is a business reason to avoid court, mention it at the beginning.

How cooperation starts

First, I check whether the matter is within my scope and whether I have enough information to assess the next step. I will tell you what I see as the main risks, what documents are missing and what can realistically be done in Poland.

Before I start working, we agree on the scope of work and the fee. Depending on the matter, this may be an hourly rate or a fixed fee agreed in advance.

For court, administrative or registry matters, I may also need a power of attorney, company documents and payment of court, official or translation fees. I will tell you about these costs before they arise.